Health & Safety
Under the leadership of the Annual Meeting Committee, ASHT has developed a fantastic in-person meeting experience as well as a virtual attendee option for those unable to participate in San Antonio, TX.
Registration details for in-person and virtual attendees is available here.
In-person attendees should review the important health and safety information below in advance of the ASHT Annual Meeting.
The health and safety of all ASHT participants and staff, along with their family members, coworkers and patients continue to remain our top priority and we’d like to thank you for your support as we plan this year's meeting. We are planning a robust conference as the health, safety and well-being of the ASHT community is our highest priority. ASHT staff and volunteer leaders continue to actively monitor updates from the U.S. Centers for Disease Control and Prevention and the World Health Organization to ensure we are meeting in a safe environment.
ASHT will issue any updates if required regarding health, safety and travel protocols.
Registration Cancellation / Refund Policy
To cancel your registration and receive a refund, a written request must be received in the ASHT office on or before September 15, 2023. Cancellation requests received by this date will receive a refund less a $50 processing fee. Should a government advisory or any other decision by the host hotel or ASHT prevent this meeting from taking place in person, your registration fee will be refunded in full. Please note that Coronavirus (COVID-19) refund requests made after September 15, 2023, will not be honored unless there is a government advisory prohibiting your attendance at the meeting. Attendees should check their individual airlines for specific cancellation/refund policies. ASHT will not be responsible for any airline/hotel cancellation or change fees. There will be no refunds issued for requests received after September 15, 2023. Please forward written requests to meetings@asht.org.
Exhibit & Sponsorship Cancellation / Refund Policy
Please contact the ASHT Manager of Industry Relations, Amanda Bray, abray@asht.org, for more information.
Hotel Cancellation / Refund Policy
Reservations booked through the ASHT Hotel Room Block at the San Antonio Marriott Riverwalk may be canceled without penalty up to 24 hours in advance of the check-in date. Attendees must contact the hotel directly to cancel reservations. The deadline to secure a discounted room within the ASHT housing block is September 4, 2023.
Abstract Policy
Abstracts that have been selected for oral and poster presentations will still be made available to view on the ASHT virtual meeting platform should an abstract attendee be unable to attend the meeting.
Questions? Please contact meetings@asht.org.